** Asset Lifecycle and Responsibility **

Responsibility – Acquisitions / Team Lead

Items will be entered into Asset Management with status set to Shipped and the location will be the Building – Campus of the IT office (no room number).

Acquisitions or Team Lead will input the asset(s) into TDX depending on order type.

Acquisitions – All tech fee purchases and other large purchases where uploading the assets would be beneficial.

Team Lead – individual and small orders.  Assets will be entered individually.  Primarily departmental orders that are shipped to IT support offices.

Responsibility – Team Lead

Verify delivery, check bill of lading and confirm all items are accounted for.  Initial all paperwork and send to ITS Administrative Assistant(s)

Status and location are updated on assets to reflect: 

Status:  Storage - Assigned if in storage or technician office.  If being immediately deployed this can be set to In Use.

Location: Storage location of items, including room number.  If being immediately deployed this can be the in use location.

Responsibility – Technician

Device(s) are deployed to assigned location.  Asset must be updated at deployment.

• Status: In Use
• Location
• Location Room
• Owner - Required when device is assigned to an individual
• Parent Asset - Required for Display, Local Printer, Scanner, Docking Station. (not required for computer lab monitors)
• Service Tag (CCBC #) - Required for Desktop, Laptop, AiO.  
• Usage Category and Type
• Custom/Asset specific attributes

Note: Owning Acct/Dept should stay empty.

Responsibility – Technician

Device(s) moved to storage must have status, location, owner, parent asset, usage category and type changed.  To be completed after being placed in storage.

• Storage – Assigned: Devices will be reused for a designated purpose. 
• Storage – Available: Devices are in operating condition and available to be returned to service.  Funding source will determine availability.  An item that was tech fee purchase cannot be used for non tech fee purposes.  I.e. Tech fee computers could be used for lab replacements or staff primary device upgrades.
• Retired: Devices are no longer in operating condition or at end of life and awaiting recycling/disposal.

Responsibility – Team Lead

Devices are removed from campus. 

• Change status to Disposed 
• Clear the Location field
• Clear the Owner field.