Outlook Tips & Tricks

Overview

Unlock the full potential of Microsoft Outlook with essential tips and tricks. Explore effective email organization techniques, learn to create rules, manage your calendar efficiently, and set up timely reminders.

Audience

Faculty & Staff

Developing an Email Management System

• Tip: Create a File Folder System
  • Place folders in highest-priority and most-often used folders at the top.
  • Put everything into an appropriate folder. 
  • Do not create too many folders and subfolders.
  • Use meaningful folder names.
• Organize Incoming Email
  • put on hold
  • waiting replies
  • tasks you delegated
  • schedule time on your calendar/to do list
  • use Outlook Rules, to automatically move incoming emails

Streamline Mail Filtering

• Filter Junk Email Automatically - Set to Low
• Block Senders
• Safe Senders

Time Savers Tricks

• Email Templates
• AutoCorrect Shortcuts
• Scheduling Polls
• FindTime

Calendars Capabilities

• Scheduling Assistant
• Share Calendars

Process

Getting Started with New Outlook