Purpose

The Information Technology Council serves as an advisory group to the Chief Information Officer providing input and advice on policy, technology needs, future direction, and configuration standards. The Council is a standing governance committee that will meet monthly during the academic year and serve as a forum for communication and dialogue in the formulation and implementation of programs, policies and procedures pertaining to information technology.

1. To initiate and/or review proposals, initiatives, and programs for implementation in education/instructional technology at CCBC.
2. To initiate and/or review policies and procedures with the goal of creating a secure environment for faculty, students, staff, and administrators to use technology that supports the mission of CCBC.
3. To initiate and/or review proposals and procedures to support the current and future needs of faculty, students, staff, and administrators for information technology at CCBC.

Executive Sponsor

The college’s Chief Information Officer is the Executive Sponsor for the IT Council. The CIO’s office provides administrative support to the council in support of their duties.

Membership

1. The committee shall consist of:
   1. Three representatives appointed by the Dean of each of the following instructional schools within the Office of Instruction.

• School of Business, Technology & Law
• School of Health Professions
• School of Arts & Communication
• School of Mathematics and Science
• School of Writing, Language & Literacy
• School of Wellness, Education, Behavioral and Social Sciences
  2. Three representatives appointed by the Dean or Assistant Vice President of each of the following departments.

• Academic Affairs (Assistant Vice President, Academic Affairs)
• Continuing Education (Dean, Continuing Education and Workforce Development)
  3. Two representatives within each of the following departments appointed by the Assistant Vice President, Student Affairs.

• Student Development
• College Life
  4. One representative appointed by the Dean, Online Learning.
  5. One representative was appointed by the Director, Veteran and Military Services.
  6. Ex Officio/Advisory Members

• Chief Information Officer
• Senior Director, Applications Development
• Senior Director, Networks, and Infrastructure
• Senior Director, Technology Support
• Manager Audio Visual Support
• Manager Desktop Support
• Manager Support Center Operations

Council representatives shall be identified and appointed by their respective Dean or Assistant Vice President by June 15^th to attend the IT Council the following year.

Leadership

The committee will be co-chaired by the Senior Director, Technology Support and a representative appointed from the Council representatives.

Term

For improved continuity, each school or division representative will be appointed to a two-year term, such that representatives that compose the membership shall serve on staggered terms, with one appointee from each instructional division and one appointed from Student Development and Campus Life to serve a two-year term beginning in the Fall 2022 term, and remaining appointees to serve to a one-year term beginning in the Fall 2022 term, and succeeding appointees of these one-year terms to serve two-year terms beginning in the Fall 2023 term.  .  Representatives may be appointed at the discretion of their dean.  Although it is not required that members come from separate campuses, each school is encouraged to distribute representatives to the extent possible.

STANDING COMMITTEE

Technology Fee Budget Sub-Committee

Purpose

In 1992 CCBC created the $2 per credit hour technology fee to provide a dedicated revenue source for technology. At that time, the technology fee was dedicated to support the college’s ERP and administrative software applications such as Banner, Oracle, etc. As online education and technology use in the classroom became prevalent, the student technology fee was increased to support these growing technology needs and to promote technology innovation in the classroom.

In 2019, the Board of Trustees increased the student technology fee to support classroom AV and wireless network technology.

Scope of Technology Fee Budget Sub-Committee

1. Evaluates and Awards Technology Fee Innovation Grants
2. Provide Shared Input and Governance of Technology Fee Policy
3. Provide Transparency to Technology Fee Budget and Expense
4. Make Information Technology funding and policy recommendations to Administration

Membership

1. One representative chosen from the appointed representatives from each academic school or division/department.
2. Four members from Information Technology Services representing key service areas and the Chief Information Officer.

When an appointed school representative is unable to attend, the Dean may appoint an alternate member to attend IT Budget Council meetings. This alternate representative may vote on sub-committee matters only and is not a member of the IT Council.

Technology Fee Funding Priorities by Category

1. Banner ERP and Administrative Technology Software Fixed Costs
2. Instructional Software both enterprise and classroom Software Fixed Costs
3. Classroom and Lab Computers Life-Cycle Management
4. Classroom and Lab Audio/Visual Instructional Technology Life-Cycle Management
5. Faculty and Staff Computer Life-Cycle Management
6. Classroom and Lab Printers and Supplies Life-Cycle Management
7. Classroom and Lab Repairs and Maintenance
8. Faculty Instructional Technology Innovation Projects
9. Lifecycle Replacement of wireless access points.

Technology Fees do not fund:

• Salary and Wages for IT and support staff
• Administrative enterprise hardware and storage infrastructure
• College Telephone and Data network infrastructure
• Physical Plant
• Furniture
• Non-IT laboratory equipment and technology

Sub-Committee Chair

The sub-committee will be chaired by a representative member of the budget sub-committee. The chair will work with the CIO office to prepare budget presentations and to develop budget plans for consideration by the sub-committee. The chair will present adopted budgets and reports to the IT Council.

Succession of Chair

Council nominees for Chair for the following year will be submitted no later than April 30, with final vote and transition of previous IT Council chair to newly elected Council chair to occur by the final meeting each year. Council nominees must be completing their first-year term to be considered for the following year.